Culture Days in your Province/Territory
Sept 30, Oct 1 & 2, 2011 : Celebrating arts + culture from coast to coast to coast.

  • Photo by Susan Moss

Checklist for Activity Organizers

Here is a quick checklist of your responsibilities as a Culture Days activity organizer.

Leading up to Culture Days

  • Register your activity online. Activities taking place in Alberta should be registered following the process indicated at www.albertaartsdays.ca. Activities taking place in Québec should be registered following the process indicated at www.journeesdelaculture.qc.ca.
    • Decide what you would like to offer as an activity.
    • Verify that your activity will take place during the designated Culture Days weekend: September 28, 29 & 30, 2012.
    • Ensure that your activity will be free, open to the public, and involve an element of interaction or participation. How you design and integrate the interactive or participatory component into your activity will depend on your creativity and your educational, outreach, engagement, marketing, artistic or cultural interests. The interaction can be as simple as encouraging dialogue – be it between artists and the public, or simply amongst the public (citizen to citizen).
  • Work with other Culture Days registered activity organizers in your area to create a "hub" of activities. "Hubbing" makes it easier to attract people to your activity as they will be going to an area where they can experience a number of different activities. By "hubbing", you can pool and share your resources and maximize your promotional efforts.
  • Select and confirm your venue.
  • Invite people to your activity. Work with volunteers to help organize your activity and promote it.
  • Use the tools that Culture Days provides to market and promote your activity including the Local Marketing Kit and the Public Relations Kit. These kits will provide you with a number of different materials (including the Culture Days logo, customizable ad, poster and flyer templates..etc.) and information on how to get local media interested in what you're planning.

During Culture Days

  • Provide a good experience for your guests – you are their arts and cultural host for the time that they spend with you. Be sure to end on time, in case your guests have another activity to go to.
  • If you are using someone else’s space, be a respectful guest for your venue host.
  • Place signs in prominent places to ensure that people know where to find your activity.
  • Be sure to take photos, and even video, of your event - documentation is always a good idea; and you can share these photos and videos with Culture Days via our social media channels, to show us (and the world!), what a great event you hosted!
  • Keep track of how many people attend your activity.
  • Invite your guests to provide feedback. A template will be available for download soon.

After Culture Days

  • Share your photos: upload them to Flickr, tag them with the word “culturedays” or “fetedelaculture,” then email us the photostream link. You may post the photostream link to the Culture Days Facebook page.
  • Share your videos: upload your video(s) to the Culture Days YouTube channel or simply upload your video(s) to YouTube,  tag them with the word “culturedays” or “fetedelaculture,” then email us the video link. You may post the video link to our Facebook page.
  • Pat yourself on the back! Consider contributing an article to the Culture Days blog about any new collaborations or experiences that would interest other activity organizers to learn about.
     

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